Can You Embed a Video in an Email (Outlook, Gmail)

Videos can spice up email campaigns. However, directly embedding videos in emails is a complex task. Email clients have varied HTML and video content capabilities, so it’s only sometimes supported. But you can get around this by using animated gifs or linking to a landing page where the video can be played.

Moreover, embedding videos can cause problems such as bigger email sizes, slower loading times, and compatibility issues across devices. These must be taken into account when deciding whether to embed videos. Testing the email on different platforms and devices is important for a consistent user experience. On top of that, optimizing the video file size is key to minimizing loading issues and improving email deliverability.

Limitations of Embedding Videos in Email:

Embedding videos in emails can have limitations and inconsistencies across devices. Though possible, there are several factors to be aware of.

Some email clients might not support embedded videos, showing them as a link instead. This limits engagement and the impact of the video for viewers unable to view it in the email.


The embedding process varies depending on the email client or platform used. Different providers and devices may have different requirements, leading to video quality and size inconsistencies and even preventing the video from showing.

Plus, the recipient’s internet connection and device capabilities affect the rendering of embedded videos. Slow internet speeds or outdated devices may cause buffering issues or choppy playback, impacting the viewing experience.

Due to these potential limitations and inconsistencies, email marketers and content creators need to test and optimize their embedded videos so that all recipients have a consistent and enjoyable viewing experience.

Alternatives to Embedding Videos in Email

Embedding videos in emails was once the go-to method. But, advances in tech and the need for compatibility have caused businesses to look for alternative solutions. Thumbnail images with play buttons, GIFs, and video landing pages are all used to provide a more seamless and optimized viewing experience.

This shift has led to improved engagement for both the sender and recipient. It’s important to consider the preferences of the receiver and the constraints of different email clients when choosing an approach. This can help lead to higher conversions.

Latest Data on Embedding Videos in Email

Recently, embedding videos in emails has become more popular. Marketers and businesses look for new ways to engage their audiences, and email videos have proven successful. Data about embedding videos in emails prove the potential for this trend.

Videos in emails increase click-through rates and user engagement. It is important to remember that most email opens occur on mobile devices, so videos must be compatible with various screen sizes.

A video hosting platform, like YouTube or Vimeo, is recommended for embedding videos in emails. This makes management, tracking, and playback easier. Make sure videos load quickly and do not cause delays.

Email clients differ in their support for embedded videos, so testing is necessary. Offering a fallback option, like a static image with a play button, allows recipients to engage with content even if video playback is not supported.

When using videos in emails, consider the audience and goals of the email campaign. Keep up with data and best practices for embedding videos in emails to maximize effectiveness. Videos are becoming more popular and can be a great way to capture attention, increase user engagement, and drive desired actions from recipients.

Best Practices for Embedding Videos in Email

To embed videos in emails effectively, there are some best practices to follow. Firstly, ensure the video format is compatible with the recipient’s email client. MP4 is a widely-supported format. Also, keep the file size small to avoid long loading times.

Include a compelling thumbnail image that accurately represents the video’s content and is visually appealing. Add a call to action with a play button overlay or direct link to the video.

Also, provide a fallback option, like a text link to the video or a summary of the video content. Test the video on different email clients and devices to guarantee an optimal viewing experience.

By following these best practices, you can ensure that your embedded videos are accessible and impactful. Litmus found that click-through rates can increase by up to 300%, with embedded videos in emails.

Success Stories and Examples of Video in Email Campaigns

Businesses are exploring new ways to engage their audience. One success story is video in email campaigns. Embedding videos has proven better communication and engagement.

  • Video testimonials from customers show the benefits of a product or service.
  • Product demos let recipients see the product in action.
  • Videos can also offer tutorials and educational content.

Higher engagement and conversion rates have been reported. This approach allows for an interactive, visually appealing experience. It captures attention and increases the chances of the desired action.

Videos in email campaigns showcase the versatility of this strategy. It helps connect with the audience on a deeper level, leading to increased brand awareness and customer loyalty. Consider incorporating videos to enhance engagement and improve outcomes.

Mistakes to Avoid in Video in Email Campaigns

Video in email campaigns can be a great way to engage and convert. To ensure success, there are certain points to keep in mind:

  1. Compatibility: Check if the email client or platform supports video embedding. Otherwise, users won’t be able to view it.
  2. File size: Large video files can slow load times and trigger spam filters. Compress files and consider hosting your video with a thumbnail instead.
  3. Autoplay/Sound: Don’t autoplay with sound. Let users choose when to play and toggle sound.
  4. Fallback option: Provide a text summary or image if users can’t view the video.

Analyze performance metrics like click-through rates, conversions, and engagement. Avoiding mistakes and optimizing content will improve results.


Videos can boost engagement and build better relationships with your audience. They are visually attractive and provide dynamic content, catching readers’ attention. Videos can tell stories and express feelings that text can’t. Including them in email campaigns can create an immersive experience, leading to higher click-through rates and longer engagement times.

To get the most out of videos in email, you must optimize them for delivery. Use HTML5 as it is compatible and gives you control. Keep the file size manageable too. Previewing the video with a GIF or thumbnail is also wise, making the email more engaging. Lastly, provide a clear call to action.

Videos in emails can drive engagement, build relationships and help you reach your marketing goals. They can captivate and connect with recipients, increasing brand awareness, conversions, and loyalty.


Can you embed a video in an email by editing HTML code?

No, most email services do not support editing HTML code, so you’ll need to use a marketing platform that allows HTML editing to embed a video in an email.

How can embedding videos in email campaigns generate more leads?

Embedding videos in email campaigns can generate more leads by making the content more engaging and interesting to subscribers. Studies have shown that including the word “video” in the subject line can increase open rates and click-through rates.

What are the pros and cons of embedding videos in email campaigns?

The pros of embedding videos in email campaigns include increased click-through and open rates and more engagement from subscribers. However, the cons include the potential for subscribers to miss the call-to-action if they are distracted by the video and the fact that videos may not look the same on desktop and mobile devices.

How can you create a professional-looking thumbnail for the video in an email?

You can create a professional-looking thumbnail for the video in an email by using existing images from photo stocks like Unsplash and Pexels or by using tools like Canva, Snappa, Paint 3D, or the Photos app to create your own thumbnail. You can add the thumbnail to the video using a video editor like 123APPS or Veed.

What are some alternative options for embedding video in an email?

Alternatives to embedding video in an email include using static thumbnails with play buttons, creating faux videos using animated GIFs or CSS, or uploading the video onto a website and linking it to the email as an alternative option.

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