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Free tool

Out of Office Message Generator

Enter your dates and who covers for you. Get three replies to choose from and the steps to switch them on.

  • Free, no sign-up
  • Nothing you paste is stored
  • AI drafts, template backup
Out of Office Message Generator Ready

What you get

Everything the tool shows you, in the order you need it.

Three versions

Formal, friendly and short, ready to copy.

Steps for new and classic Outlook

Where automatic replies live in each version.

Admin command

Set-MailboxAutoReplyConfiguration with your dates filled in, for a colleague's mailbox.

Works when the AI is busy

You still get solid template replies, never an empty screen.

About this tool

Enter your dates, the reason and who to contact while you are away, and get three ready replies: formal, friendly and short. You also get the steps to switch on automatic replies in new Outlook and classic Outlook. If you are an admin setting it up for a colleague, copy the PowerShell command with the dates already filled in.

How to use it

  1. Fill in your name, the dates and the reason.
  2. Add an urgent contact if someone covers for you.
  3. Pick the reply you like, copy it, and follow the steps for your Outlook version.

Questions people ask

Should internal and external replies be different?

Often yes. Colleagues need the name of your backup; outside contacts only need to know when you are back and who to contact if it cannot wait.

Can an admin set an out-of-office reply for someone else?

Yes. In the Microsoft 365 admin center open the user > Mail > Automatic replies, or use Set-MailboxAutoReplyConfiguration in PowerShell.

Why do some senders not get my auto-reply?

Outlook replies once per sender while the reply is on, and external replies can be limited to your contacts only.

Guides that go with this tool

Step-by-step articles for the problems this tool helps you spot.

How to change your job title in Outlook How to see who forwarded a meeting in Outlook How to recover a deleted draft in Outlook How to auto decline meetings in Outlook when you are out of office How to know if you have new Outlook or classic Outlook How to switch back to classic Outlook from new Outlook
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About-the-Author

Built by Dinesh

Dinesh is an IT infrastructure specialist with more than 20 years of industry experience in email systems, Exchange Server and Microsoft 365 (Office 365). He is the founder of several tech blogs, including MailboxInsights.com, where he writes practical guides based on real work.

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