If you want to know how to change job title in Outlook, first sort out which title you mean. Your email signature is yours to edit in a minute. The title on your contact card and in the address book comes from your account in the directory, and normally only IT can change it.
Quick Answer: Edit your signature (Settings > Accounts > Signatures, or File > Options > Mail > Signatures in classic Outlook) to change the title at the bottom of your emails. The title on your contact card and in the address book is set by an admin in Microsoft Entra ID or on-premises Active Directory, and can take hours to show.
Change the job title in your Outlook signature
This part you can do yourself, in any client. To add or change the job title in your Outlook signature, the steps you follow depend on whether you use classic Outlook or the new one. If you are not sure, my post on how to know if you have new Outlook or classic Outlook will tell you.
Classic Outlook for Windows
- Click File > Options > Mail, then click the Signatures button.
- Select the signature you use, change the job title in the editing box, then click Save and OK.
You can reach the same editor from a new email too. Click Message > Signature > Signatures.
New Outlook for Windows and Outlook on the web
- Click the Settings gear, then Accounts > Signatures.
- Click the pencil icon next to your signature, change the title and click Save.
Outlook for iPhone and Android
Open Settings, tap Mail > Signature and edit the text. The mobile signature is separate from the one on your desktop, so a new title has to be changed there as well. If you want to dress up the signature while you are in there, I covered adding an animated GIF to an Outlook signature earlier.
Why you can’t change your job title in Outlook itself
The title on your contact card and in the address book is not stored in Outlook. It lives in your Microsoft 365 account (Microsoft Entra ID), or in on-premises Active Directory if your company syncs it up. Microsoft says details like your name and job title are provided by your IT or HR department and can’t be edited in the profile editor.
In classic Outlook, click File > Office Account.
The Account page has an About me link and a Manage Account button.
About me opens your account page in the browser. You can see your details there, with a “Why can’t I edit?” link right under them.
Older guides, including the first version of this one, send you to a separate Microsoft 365 profile web app to update your profile. Microsoft retired that app on 16 December 2024, and the profile editor on your profile card replaced it. In Outlook on the web, open your profile card and select Update your profile. It lets you edit contact details and your intro, but not the job title.
So if the title on your contact card or in the address book (the global address list) is wrong, ask your helpdesk to fix it. Give them the exact spelling you want and the email address of the account.
How an admin changes the job title in Microsoft 365
If you are the admin, or you are the one who gets the ticket, this is the cloud-only route.
- Sign in to the Microsoft Entra admin center as at least a User Administrator.
- Go to Entra ID > Users and select the user.
- Click Edit properties, open the Job information category and change Job title.
- Click Save.
The first screenshot is from the older Azure portal. The Job information section works the same way in the Entra admin center today. To change many people at once, select up to 60 users on the Users page and use Edit, then Edit properties. Job title is one of the fields you can bulk edit.
You can also do it from Graph PowerShell. Connect with the User.ReadWrite.All scope, then run Update-MgUser:
Connect-MgGraph -Scopes "User.ReadWrite.All"
Update-MgUser -UserId "user@yourdomain.com" -JobTitle "Senior Network Engineer"If your users sync from on-premises Active Directory
For a synced user, the on-premises value wins. Change the Title attribute in Active Directory, not in the Entra admin center. Microsoft says AD is the place to update identity, contact and job info for these users. Microsoft Entra Connect Sync runs every 30 minutes by default. On the Connect server you can start a delta sync right away with:
Start-ADSyncSyncCycle -PolicyType DeltaIf the cmdlet is not found, run Import-Module ADSync first. The Exchange admin center also has a title field (Recipients > Mailboxes, open the mailbox, then Organization), but for synced users I would not bother changing it there, since the on-premises value wins anyway.
Job title not updating in Outlook: why it still shows the old one
How long does a new job title take to show in Outlook? Plan for several hours, not minutes. A hybrid sync runs every 30 minutes and the Exchange Online address book is rebuilt every 8 hours, and Outlook then has to download it. If it is still old after that, go through these in order:
- The signature is separate. Changing the directory title never touches the text in your signature. Edit both.
- The offline address book. Exchange Online generates the offline address book every 8 hours, and classic Outlook in cached mode downloads it on its own schedule. To pull it now, click File > Account Settings > Download Address Book and leave “Download changes since last Send/Receive” ticked.
- Entra ID has it, Exchange doesn’t. The title is correct in Entra ID but old in the Exchange admin center and the address list. In one case on Microsoft Q&A the cause was an ArchiveGuid mismatch between on-premises Exchange and Exchange Online, which blocked the sync of the attribute. Check the thread if your hybrid setup looks like that.
Display name is a different setting
Most of the pages that rank for this search are about the display name, which is the name recipients see and a different setting. In classic Outlook, click File > Account Settings > Account Settings, select the account, click Change and edit Your name. If it is an Exchange account, that box is not editable, and only your Exchange admin can change it. The option is also not available yet in new Outlook for Windows.
Before you raise a ticket, check that your signature already has the new title. That part you can fix right now.
